How AppointmentChat works

From signup to answering your first call in under 24 hours. No technical skills needed.

1

Tell us about your business

Our setup wizard asks you 10-15 simple questions:

  • Business name and type
  • Operating hours
  • Services you offer
  • Common questions callers ask
  • Calendar/scheduling preferences

Time: ~10 minutes

2

Get your dedicated phone number

We instantly provision a local phone number for your area. This is your AI receptionist's line.

  • Local area code to your market
  • Provisioned in seconds (not days)
  • Forward your main line or publish it directly

Time: Instant

3

Make a test call

Call your new number and hear your AI receptionist in action. It knows your business, your hours, and your services.

  • Verify it answers correctly
  • Tweak any responses that need adjustment
  • See the transcript appear in your portal

Time: 5 minutes

Go live

Forward your main business line to your AppointmentChat number, or publish the new number on your website and Google listing. Every call gets answered from here on out.

Total setup time: Under 30 minutes

What happens when someone calls

A typical call handled by your AI receptionist

AI: "Thanks for calling Riverside Plumbing, this is our AI assistant. How can I help you today?"


Caller: "Hi, I've got a leaking faucet in my kitchen. Can someone come look at it?"


AI: "I can help you get that scheduled. Is this an emergency — is water actively spraying — or is it a slow drip?"


Caller: "Just a drip, but it's been getting worse."


AI: "Got it. I have availability this Thursday between 9am and 2pm, or Friday morning. Which works better for you?"


Caller: "Thursday at 10 works."


AI: "Perfect — you're booked for Thursday at 10am. Can I get your name and address for the technician?"


...appointment booked, transcript saved, owner notified.

Your transcript portal

See every conversation, searchable and tagged by outcome

Searchable

Find any call by keyword, caller name, date, or topic.

Auto-Tagged

Each call tagged: booked, qualified, FAQ, transferred, or missed.

Daily Summaries

Get a morning email with yesterday's calls, bookings, and missed opportunities.

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